VETtrac is a cloud based student management system, similar to CourseSales.com in some ways, but where CourseSales.com has an easy to use user interface, with an advanced workflow management system and API in built at the entry level license VETtrac requires you to have a more expensive license and by many is found to be confusing and clunky to use.
Within VETtrac it is possible to export data that can be used to do the migration. In fact our experience says that migration is quite painless and most data can reliably be transferred into CourseSales.com. You need to get a Client export file and a Courses export file. If you have access it can also be useful to get an enrollment export file that includes the AVETMISS data, so when it comes to the time for AVETMISS reporting it will be painless and straight forward.
Why do customers move from VETtrak to CourseSales.com?
Easy to use
Things are where you expect them, menus are simple, easy to navigate and easy on the eye.
Sensible display
Display of items does not drift into the ether by having pages with too much on them.
Clear and concise
Some of the naming convention can be confusing and they don't necessarily link together - we see many organizations that are crippled by the confusion associated with this. CourseSales has Course Masters, Course Dates, Topics and Modules - and they all link together, in a hierarchy, easy as pie.
Automation
Most licenses for RTO Manager have no automation. No action 'triggers' for automated and customised workflow, so you have to remember when things are different for different courses. In CourseSales.com you can build it into the configuration. You also have to do things they way they have you do them.
Save money
The license fees are quite huge when large organisations start to pay for licensing, correspondingly larger training organisations will see a significant decrease in operational costs by switching to CourseSales
Preparing your data
Standard naming
Keeping names constant between items, using keywords to group items you can be sure that your items will be recognizable once they are imported into CourseSales.com
Cleaning up data
By cleaning up your data prior to the migration you will ensure that the data imported will be as clean as possible
Active only
The import scripts will only import the active items, not inactive ones. If you don't wish to import some data then make it inactive. If you wish to import inactive data make it active!
Remove stuff you don't need
If you have students you don't need any more or courses that were canceled but have not been marked as this then remove them - the cleaner and leaner it is the better!
Many legacy software systems like VETtrak have a fixed way to collect data, namely they make measured assumptions about what information you are gathering given the parameters expected to be used within. CourseSales also does this to a degree. However we also include a form builder, allowing you to customise what data you collect and therefore increase the data gathered to make the system flexible. Effectively we supply you with a skeleton to manage time based delivery of services, and through modifications and editing you can enable it to run your training training company as you want to. This means continuous adding of functions, CRICOS, AVETMISS, USI and each state's own legislation does not mean you are burdened with those fields and functions if you don't use them. Flexible, scalable, and future proof (for the next thing that comes along needing another set of data)!